The Bylaws of the Association
Our association bylaws are described in the
following 12 articles.
BYLAWS OF THE AMERICAN ASSOCIATION FOR TECHNOLOGY IN
Article 1. Name
The name of this organization shall be the American
Association for Technology in Psychiatry, hereinafter
Article 2. Purpose
2.1. The purpose of the AATP is to promote the understanding
and use of informatics and information technology in
Psychiatry. To achieve this purpose, the activities
of the AATP shall include:
2.1.1 Planning and conduct of scientific, technical,
and educational meetings and programs.
2.1.2 Publication and distribution of educational materials
through various media.
2.1.3 Promotion of academic study and research into
the applications of Informatics in Psychiatry
2.1.4 Facilitation of communication between clinicians,
researchers, information specialists, and system developers
in the area of Psychiatry
2.2 No part of AATP's net earnings will inure to the
benefit of any member or any individual. AATP is not
organized for profit or to engage in any activity ordinarily
carried on for profit.
Article 3. Membership
3.1. There shall be three categories of membership:
a) Regular Members, b) Fellows, c) Members in Training.
3.1.1 Membership shall be open to any psychiatrist or
psychiatric resident with an interest in informatics
who is committed to its advance through the AATP.
3.1.2 Fellowship may be awarded to someone who: a) has
been a member for at least 5 years; b) who is voted
upon for this honor by at least 3/4 of the Steering
Committee--as an honor for both distinguished contribution
to the field of computers and mental health and also
for active participation in the society
3.2. Termination from membership may occur under the
3.2.1 Failure to pay any sums due and owing AATP in
a timely manner, as defined by the Steering Committee.
3.2.2 Resignation filed in writing with the Steering
3.2.3 Upon a two-thirds vote of the Steering Committee
in instances of violations of generally accepted ethical,
professional, or scientific standards.
Article 4. Steering Committee
4.1. The affairs of the AATP shall be managed by a Steering
Committee consisting of its four officers and eight
elected members. The eight elected members shall serve
for a three-year term with two or three new members
elected each year. One of the steering committee members
must be a psychiatric resident in training at the time
he or she is elected and shall serve a one year term.
4.1.1 Elected Steering Committee members may serve no
more than two consecutive terms.
4.1.2 All Officers and Committee Members shall take
office at the end of the spring annual meeting.
4.1.3 Unscheduled vacancies on the Steering Committee
may be filled by the Steering Committee until the next
regular election at which the Members shall elect a
Committee member to fill the position for the duration
of the vacant term of office.
4.1.4 One of the Steering Committee members must be
from a place other than the United States of America.
4.2. The Steering Committee shall from time to time
appoint subcommittees as required. Membership on subcommittees
need not be limited to the membership of the Steering
Article 5. Officers
5.1. The officers of the AATP shall be the Past President,
the President, the President-Elect, the Secretary-Treasurer.
All officers must be members in good standing.
5.1.1 The President-Elect shall automatically become
the President at the conclusion of the term of President.
5.1.2 The Immediate Past President shall perform the
duties of the President during absence or disability
of the President. In cases where the vacancy will be
permanent, an interim President shall be selected by
the Steering Committee for the remaining period of the
term of the former President.
5.1.3 The Secretary-Treasurer, under the direction of
the Steering Committee, shall maintain or cause to be
maintained minutes of meetings, records of activities,
a list of the membership, or any other records required
by law. In the absence of the Secretary, an Acting Secretary
may be appointed by presiding officer of the meeting.
The Secretary-Treasurer shall establish orderly mechanisms
for the collection of fee dues, and assessments, and
the distribution of monies owed. The Secretary-Treasurer
shall prepare, or cause to be prepared, all financial
reports, subject to procedures defined in these Bylaws,
presented to the Board and to the membership.
5.2. Term of Office
5.2.1 The President may only serve one term. This is
for two years each as President-Elect, President, and
5.2.2 The Secretary-Treasurer term of office is two
years and may not serve more than two consecutive terms.
Article 6 Nominating Committee
6.1. The Nominating Committee shall be composed of the
Past President (Chair), and two members of the Steering
Committee appointed by the Past President.
6.2. Each year, during the month of March, the Nominating
Committee shall draw up a ballot of candidates for offices
to be filled and shall mail it to the membership. The
elections shall be closed and the Nominating Committee
shall tabulate the ballots received within 30 days after
mailing of the ballots.
6.3. Persons may also be nominated by the Membership
of AATP. Petitions signed by 5 AATP members or 2% of
the Membership, whichever is greater, must be received
by March 1 of each year by the Past President to be
considered. The Petition must also bear the name of
the AATP member being nominated and the office for which
the nominee is running.
6.4. Any vacancy occurring among the elected or appointed
officers or elected membership of the Steering Committee
may be filled for the unexpired term by action of the
Article 7. Dues
7.1. Annual dues shall be determined by the affirmative
vote of not less than two-thirds of the total number
of voting members of the Steering Committee. All dues
shall be payable at intervals established by the Steering
Article 8. Meetings and Votes
8.1 Meetings and Votes of the AATP and of the Steering
Committee shall be held at such times and places and
upon such notice as the Steering Committee may from
time to time determine, and may be held in person or
remotely using telephone, Internet-based chat, e-mail,
or whatever technology the Steering Committee deems
appropriate. Voting by ten percent of the total membership
shall constitute an official vote of the membership,
and voting by the majority of the elected members of
the Steering Committee shall constitute and official
vote of the Steering Committee. The Steering Committee
shall determine the order of business at meetings of
the AATP, and shall assure all votes are conducted in
a fair and reasonable manner.
Article 9. Recall
9.1 Upon request of ten percent of the membership, an
election by mail, Internet-based chat, e-mail, or whatever
technology the Steering Committee deems appropriate
will be held on proposals with respect to the recall
of members of the Steering Committee, or any elected
or appointed officers. Such a recall will be effective
upon receipt of votes for recall representing a majority
of all members or the AATP.
Article 10. Amendments
10.1 The Steering Committee may propose amendments to
the Bylaws. A proposed amendment may be adopted by a
two-thirds vote of the Members present and voting if
the vote is held at the annual meeting of the AATP,
or two-thirds of the members voting as prescribed in
Article VIII if the vote is held remotely.
Article 11. Special Circumstances
10.1 The Steering Committee shall be empowered to interpret
these by-laws in the best interests of AATP
Article 12 Disposition of Assets
11.1 In case of dissolution of AATP all legal debts
will be paid and the remaining assets shall be distributed
to the American Psychiatric Association, 1400 K St.
NW, Washington DC 20005.